If you have recently bought a MacBook or a new printer you may be wondering how to connect the two. Apple has made it relatively straightforward to add a printer to macOS whether you are using a wireless model or one that connects with a USB cable. With the right steps you can be printing documents in no time.
This guide will walk you through how to add a printer to your MacBook using built-in system tools. Whether your printer is wireless USB or part of a shared office setup the process is largely the same and can be completed in just a few minutes.
Check Printer Compatibility
Before you begin make sure your printer is compatible with macOS. Most popular brands including HP Canon Epson and Brother offer full support for Mac. Newer printers usually do not require you to download drivers manually because macOS can install them automatically.
If your printer came with setup instructions it is helpful to have them nearby especially if you need to enter Wi-Fi settings during the process.
Adding a Wireless Printer
If your printer is Wi-Fi enabled and already connected to your wireless network adding it to your MacBook is very easy. Click the Apple menu in the top left corner of your screen and go to System Settings. Scroll down and click Printers & Scanners.
Click the Add Printer button. Your MacBook will scan for available printers on the network. When your printer appears in the list click it then press Add. macOS will download and install any required drivers in the background.
Once added your printer will be ready to use and you can select it from the print dialogue in any application.
Adding a USB Printer
If your printer uses a USB cable simply connect it to your MacBook. Most models will be detected automatically by macOS. After a few seconds you may see a prompt asking if you would like to download or use available software for the device.
If not go to System Settings > Printers & Scanners and click Add Printer. Your printer should appear in the list. Select it then click Add. If any drivers are needed they will be installed automatically or macOS will direct you to download them.
This method works well for home users or anyone using a single printer without needing wireless access.
Using AirPrint
Many modern printers support AirPrint which is Apple’s built-in printing technology. AirPrint allows you to print from your MacBook iPhone or iPad without installing additional software.
If your printer supports AirPrint and is on the same Wi-Fi network as your MacBook it will usually appear automatically when you go to print. Just select File > Print in any application and choose your printer from the list.
You can confirm AirPrint support in the printer settings or by checking the manufacturer’s documentation.
Setting a Default Printer
After adding your printer you may want to set it as the default so it is automatically selected whenever you print. In System Settings > Printers & Scanners select your printer from the list. Then click the dropdown next to Default Printer and choose the one you use most often.
This small step can save time and prevent accidental printing to another network printer if you are in an office environment.
Troubleshooting Printer Connections
If your MacBook does not recognise the printer try restarting both devices. Make sure your Wi-Fi is active if using a wireless printer and check that the printer is properly connected to the same network.
You can also try removing the printer from Printers & Scanners and adding it again. If issues persist check the manufacturer’s website for updated drivers or firmware.
Final Thoughts
Adding a printer to a MacBook is a simple process that works smoothly with most modern printers. Whether you are using a USB or wireless model macOS offers built-in tools that make setup fast and straightforward. Once connected you will be ready to print from any application without needing to worry about complex installations or additional drivers.