Removing a user from your MacBook can help free up storage space and simplify access if the device is no longer shared. Whether you are tidying up accounts or reassigning a company laptop deleting an unused user is straightforward when done properly.
In this guide you will learn how to delete a user account on macOS including admin and standard users and understand the impact it has on files and settings.
Understand the Types of Users
Before you delete an account it is important to know what kind of user it is. MacBooks typically include at least one admin account which can install software and make system changes. Standard users can use apps and change their own settings but not affect other users.
You cannot delete the user account you are currently logged into and you must use an admin account to delete other users. If there is only one admin account on the Mac you must create another admin before deleting the original one.
How to Access User Settings
To begin click the Apple menu in the top-left corner and open System Settings. Scroll down and select Users & Groups. Here you will see a list of all user accounts currently set up on your MacBook.
Click the padlock icon and enter your admin password to allow changes. Once unlocked you will be able to select and delete accounts.
Deleting a User Account
Select the user you want to delete and click the small info (i) button next to the username. Then click Delete User.
You will be asked what to do with the user’s home folder. You can choose one of the following:
Save the home folder in a disk image: This backs up the user’s files to the Deleted Users folder in case you need them later
Do not change the home folder: The user folder stays on the disk but is not linked to a user account
Delete the home folder: This removes all the user’s files and settings permanently
Make your choice carefully especially if the user has important files. After selecting the option click Delete User again to confirm.
What Happens After Deleting a User
Once deleted the account will no longer appear on the login screen and all saved settings or data associated with it will be removed unless you chose to save the home folder.
Any apps or files installed by the deleted user that are stored outside their user folder will remain unless you remove them manually. Shared folders and system-wide settings are not affected.
Creating a New User Instead
If you are managing a shared device you may prefer to create a new user rather than deleting someone else. In Users & Groups click Add User and choose the type of account you need. This is useful if someone new is taking over the MacBook or if you want to separate work and personal use.
Final Thoughts
Deleting a user on a MacBook is easy when you follow the correct steps and have admin access. Always consider whether you need to back up data before removal and remember that you cannot delete the account you are using. Whether you are managing a personal laptop or shared office device clearing out old accounts helps keep your system tidy and secure.