Many people turn to their local Post Office when they need to carry out everyday tasks like sending parcels, buying stamps or collecting travel money. But what if you need to print a document? Whether it is a boarding pass, a contract or a form for an application, you might wonder if the Post Office can help. In the UK, the answer depends on the specific branch and the services it offers.
In this article we will look at whether you can print documents at a Post Office in the UK, what alternatives exist and how to make sure your paperwork is ready when you need it.
Do UK Post Offices Offer Printing Services
In most cases, UK Post Offices do not offer document printing services to the public. While they provide a wide range of essential services including ID verification, passport check and send, banking and mail services, printing is not typically one of them.
Unlike libraries or copy shops which are equipped with public printers, most Post Office branches are not set up for customers to access printers or upload files. You cannot generally walk into a Post Office and print a file from your phone or USB stick.
However, there are a few exceptions. Some larger Post Office branches located inside convenience stores or retail centres may have a separate print and copy area. These are rare and are not part of the standard service.
When the Post Office Might Help
Although printing is not a standard service, there are some scenarios where staff may assist you indirectly. For example, if you are using the ‘passport check and send’ service, staff can take a digital photo and submit your form online as part of the process. Similarly, if you are renewing a driving licence or identity card through the Post Office, some information may be printed as part of the transaction.
However, if you arrive with a file on your phone or USB stick and ask to print it, most Post Office staff will not have the facility to do so.
Alternative Places to Print Documents
If you need to print a document before posting it, your best option is to visit a public library. Most libraries across the UK have computers and printers available for public use. You may need a library membership to access the computer system but printing costs are usually low and staff can help if needed.
Another option is a print and copy shop. These are often located in town centres or near university campuses and offer walk-in services for printing, photocopying and scanning. Many now accept files by email or USB and can print on a range of paper types and sizes.
Some delivery companies with physical branches also offer printing facilities, especially those that serve business customers. It is worth checking with your local stationery shop or office supply store as well.
If you are staying in a hotel, the reception may be able to print documents for you. Internet cafés, although less common than they once were, still exist in some areas and may provide printing access.
Preparing Documents Before You Visit the Post Office
Since the Post Office is not the place to print your documents, it is best to prepare everything before you go. Make sure your documents are printed clearly, signed if necessary and securely packed in an envelope if you are posting them. If you are using a tracked or signed-for service, Post Office staff can assist with labels and proof of posting.
If you need to print shipping labels for services like Royal Mail Tracked Returns, you can do this at home or via your workplace printer. Some Royal Mail delivery points or parcel drop-off locations offer label printing via QR code, but this is not managed by Post Office staff.
Why the Post Office Does Not Offer Printing
The lack of printing facilities in Post Office branches is largely down to the nature of their services. Post Offices are designed to handle transactions, identity checks and postal services quickly and securely. Introducing customer-accessible printers would involve additional security measures, staffing and support which are not part of the current model.
Many branches are now part of convenience stores where space and equipment are limited. Even Crown branches which are operated directly by Post Office Ltd tend to focus on postal and financial services rather than general admin needs.
Final Thoughts
You cannot usually print documents at the Post Office in the UK. While staff can assist with certain official forms as part of their services, general document printing is not available. If you need to print something before visiting the Post Office, it is best to use a public library, print shop or another dedicated printing service nearby. Being prepared ensures a smooth experience when it is time to send or complete your paperwork.