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Healthcare Print Guidance
Your complete resource on managed print for UK healthcare. Clear answers and in depth guides for GP surgeries, dental practices, care homes, pharmacies, clinics and hospitals, covering security, compliance, patient safety and cost.
Print in healthcare is never just print. Every document can carry patient identifiable information, wristbands and labels are part of safe clinical practice and the way records are handled has to satisfy the NHS Data Security and Protection Toolkit, the Caldicott principles and the Care Quality Commission. That makes managed print a very different question in a surgery or a hospital than in an ordinary office.
This collection brings together everything a UK healthcare organisation needs to understand about managed print in one place. Whether you run a GP practice, a dental surgery, a care home, a pharmacy or a private hospital, there is a guide below written for your setting, alongside deeper guides on security, compliance, reliability and sustainability. If you are not sure where to begin, start with the complete guide and follow the links from there.
Start with the complete guide
Managed print by healthcare setting
These guides look at managed print through the lens of a particular kind of healthcare organisation, from primary care and dentistry to care homes, pharmacies and hospitals.
Security, confidentiality and compliance
These guides cover the rules and controls that sit behind safe healthcare printing, including the NHS data security toolkit, the Caldicott principles, secure release, records management and CQC inspection.
Operations, safety and sustainability
These guides tackle the practical topics that keep healthcare print working safely and responsibly, from clinical system integration and infection control to safety critical labels, uptime and the Greener NHS agenda.
Ready to talk about your own print?
The guides are a great start but the fastest way to see what managed print could do for your organisation is a free print audit. We map your devices, volumes and risks and design a fleet around safe clinical workflows, with no obligation to go further.
- End to end. Audit, design, install and support in one service.
- Secure by default. Release, encryption and certified data wipe.
- Compliance ready. DSPT, Caldicott and CQC in mind throughout.
- Clinically reliable. Uptime treated as part of safe care.
Managed print for healthcare, frequently asked questions
What is managed print for healthcare?
Managed print means a single provider supplies your printers along with all consumables, servicing, security software and support for one predictable cost. In healthcare it also means built in confidentiality, compliance and reliability, because print here carries patient safety and data protection weight.
Is managed print secure enough for patient data?
Yes. Secure print release keeps confidential output off shared trays, device drives are encrypted and securely wiped and each machine leaves site with a certificate of data destruction. That supports UK data protection law and the Caldicott principles.
Does managed print support the DSPT and CQC?
Yes. It keeps patient data secure at the device, gives clear records and audit logs and helps demonstrate good information governance, all of which support the NHS Data Security and Protection Toolkit and Care Quality Commission inspection.
Does it work with EMIS Web and SystmOne?
Yes. Managed print is set up to print cleanly from within the clinical systems your staff already use, so prescriptions, letters and labels come out correctly and reach the right device without extra effort.
Is managed print suitable for a small practice as well as a hospital?
Yes. The service scales down as well as up, so a single GP surgery, dental practice or pharmacy gets the same security, reliability and compliance support as a hospital, sized and priced for its actual volumes.
How do we get started?
It starts with a free print audit of your current devices, volumes and costs. From there we design a right sized fleet, install and secure it with no disruption to care and support it with proactive monitoring and local engineers.
If you would rather talk it through than read, we are happy to help. Our Managed Print Services for Healthcare service page explains how we run a free audit, design a right sized fleet and support it across the UK and you can call the team direct on 01234 331360 whenever suits you.