What is document management?
Document management is the process of storing, organising, tracking and managing both paper and digital documents.
A document management system (DMS) lets you find the latest version of a file, share documents securely, control who can view or edit, and maintain audit trails. It can also reduce waste and save money for your business.
How Copybox can help
Managing documents should be simple.Whether you’re running a busy office or a school environment, having control over how documents are printed, scanned and shared can save time, reduce costs and improve security.
As an authorised PaperCut reseller, Copybox helps organisations take control of their print environment, making everyday processes simpler, safer and more efficient.
Print Security
Protect sensitive documents with secure, controlled printing and user authentication.
Reduced Costs
Take control of print spend with clear views of how much you are printing and set up a smarter way to print.
Simply your workflow
Make everyday document printing tasks easier and faster for your teams
More efficient and productive
Help your team work smarter with faster, more reliable document processes..
Document Management for Education
Support schools, academies and trusts with secure, cost-effective print management.
Document Management for Business
Give your business greater control, visibility and flexibility over document processes..
Print Security
Keeping documents secure is more important than ever, particularly when dealing with confidential business data or student information.
PaperCut helps ensure that documents are only printed when the authorised user is physically at the device. Features such as secure print release, user authentication and activity tracking reduce the risk of documents being left unattended or accessed by the wrong person.
Copybox will help you implement a print security strategy that protects your data while remaining simple and easy for users.
Reduce Costs
Many organisations don’t realise how much they’re spending on print until they can see the full picture.
We are an authorised PaperCut provider and are able to supply detailed insights into print usage, which helps you to identify any unnecessary printing, reduce waste and set sensible controls for managed print. From print accountability to setting your own rules for print usage, you can encourage more responsible printing across your organisation.
Copybox works with you to put cost-saving measures in place that make a real difference to you and your businss, without disrupting day-to-day work.
Simplify your workflow
Printing, scanning and sharing documents should not be time-consuming or complicated.
With our document management systems in place, you can streamline workflows by making it easier to scan to email, folders or cloud services. It is also possible to automate repetitive tasks and reduce the manual handling of documents and users can access what they need quickly, with fewer steps involved but certainly less frustration.
Copybox helps businesses and schools design workflows that fit the way they work; saving time and making life easier for staff.
More Efficient & Productive
When document processes run smoothly, everything else follows.
With our PaperCut systems installed, users are able to spend less time dealing with printing issues and more time focusing on their work. Features such as mobile printing, follow-me printing and easy device access are just some of the ways to remove bottlenecks and keep documents moving.
Copybox ensures your systems are set up to support productivity across your organisation, with ongoing support to keep everything running as it should.
Document Management for Education
Education environments have their own unique challenges, from managing teaching materials and student printing to controlling budgets across departments.
We tend to use PaperCut as the go-to document management solution, with our printer ranges, in schools, as it allows them to allocate print credits, monitor usage and reduce unnecessary printing, while maintaining safeguarding and data protection standards. It also supports staff and students with simple, flexible printing options across multiple devices and locations.
Copybox has extensive experience working with schools and multi-academy trusts, providing tailored solutions that balance control, flexibility and ease of use.
Document Management for Business
For businesses, efficiency and cost control are key but so is maintaining security and supporting flexible working.
Our PaperCut solutions help businesses to manage print across multiple users, devices and locations, with tools to control costs, secure documents and enable mobile and remote printing.
Copybox works closely with businesses to implement solutions that can scale with their growth, improve productivity, security and support how people and businesses work now and prepare for the future.