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Managed Print Services Bedford
Managed print from the company that is actually based here. Our office is at Priory Business Park, our engineers live locally and the businesses, schools and charities we look after are the ones we share a town with. One monthly figure covers the devices, the toner, the software and someone who can be with you the same day.
Most managed print suppliers who say they cover Bedford are covering it from somewhere else. We are not. CopyBox Document Systems was founded in Bedford in 2017, our office is at the Innovation Centre on Priory Business Park and the majority of our customers came to us by recommendation from other Bedford businesses. When a printer fails on Goldington Road or in Kempston, the engineer who fixes it has probably driven past your building on the way to work.
Our managed print service takes the whole job off your desk. We audit what you have, right size the fleet, install Fujifilm or Develop devices with PaperCut secure release and then run everything for one monthly figure. Toner arrives before it runs out, faults are picked up remotely and when someone needs to attend, they are local.
We are a family run, award winning business built on more than 30 years of industry experience. We are an authorised Fujifilm and Develop reseller and a PaperCut partner, we sponsor local rugby and football and we work with Bedford charities including the Bedford Blues Foundation. For every printer we supply we plant a tree at the Forest of Marston Vale, a few miles down the road.
- Free print audit anywhere in Bedford borough
- Head office and engineers based at Priory Business Park
- One monthly figure for devices, service, toner and software
- Buy, lease or rent, including short term rental
Managed print for the organisations that make up Bedford
Bedford is a market town, a commuter town and a business park economy all at once. We already work with each of these, and for several we have a dedicated page.
Town centre professional services
Solicitors, accountants, surveyors and consultancies around the town centre and Castle Quarter, where client confidentiality is the whole business. Secure release, cost recovery by matter and certified disposal.
Managed print for legal practicesSchools and academies
Primaries, secondaries and trusts across the borough, many of whom already recommend us. Secure release for safeguarding documents, pupil quotas and installs planned around term dates.
Managed print for schoolsGP practices, dental and care
Surgeries, dental practices, pharmacies and care homes across Bedford, with NHS smartcard release, clinical system integration and devices that suit clinical areas.
Managed print for healthcareBusiness parks and SMEs
Priory Business Park, Elstow, Interchange Retail Park, Wolseley Road and the many smaller units in between. One capable device, a fair agreement and a supplier who answers the phone.
Leasing and rental optionsLogistics, engineering and manufacturing
Distribution and manufacturing sites around Wixams, Cardington, Kempston and the A421 corridor, plus the research and engineering employers at Cranfield. Robust devices, label printing and rapid response.
What managed print includesCharities and community organisations
Bedford has a strong voluntary sector and we have supported local charities for years with sensible low cost packages that still include secure release and proper service.
Talk to us about charity pricingPrint that keeps confidential documents confidential
The commonest data breach in a Bedford office is not a hack. It is a payslip, a client letter or a pupil record collected off a shared printer by the wrong person, or a copier that leaves the building with years of documents still on its hard drive.
Secure release holds every job until the sender authenticates at the device with a card or PIN, so nothing prints unattended. Encrypted storage and certified data wiping at end of term mean the device itself never becomes the weak point. Audit logs show who printed what and when, which is exactly the evidence a GDPR review, an insurer or an inspector will ask for.
Secure print is built into every agreement
Onsite support across Bedford borough and the surrounding towns
Managed print is only as good as the response when something goes wrong. With our engineers based at Priory Business Park, a fault in Bedford is usually dealt with the same day, and the towns around us are never far. We cover the whole borough and reach out into the villages and market towns of Bedfordshire and the county borders beyond.
Devices are monitored remotely, so low toner and many faults are dealt with before anyone in your office notices. When you do need us, you speak to a person in our Bedford office who knows your account, not a call centre.
Areas we support
- Bedford town centre
- Kempston
- Priory Business Park and Elstow
- Wixams and Cardington
- Biggleswade and Sandy
- Ampthill and Flitwick
- Shefford and Stotfold
- Cranfield and Marston Moretaine
- Rushden and Wellingborough
- St Neots and Kimbolton
Most of our customers found us because another Bedford business told them to. That only happens if the service is worth talking about.
What a Bedford managed print agreement covers
One monthly figure for everything below. No toner invoices, no call out fees and no capital tied up in equipment.
| Included | What it means in practice | Most relevant to |
|---|---|---|
| Fujifilm and Develop devices | Multifunction printers specified for your volumes and spaces, from a single desktop unit to a device on every floor | Every setting |
| PaperCut secure release | Jobs held until a card tap or PIN, with logging and reporting by user or department | Professional services, schools, healthcare |
| Encrypted storage and data wiping | Device hard drives encrypted in use and certified wiped at end of term | Anyone handling personal or client data |
| Automatic consumables | Toner ordered and delivered before it runs out, with nobody keeping a stock cupboard | Busy offices and multi site organisations |
| Local engineers and remote monitoring | Faults spotted early and fixed remotely where possible, with Bedford based engineers when not | Anyone who cannot afford a device down for a week |
| Buy, lease or rent | Finance shaped around your cash flow, including short term rental for new or temporary offices | Startups, charities, new office moves |
Standard scope of a CopyBox managed print agreement
Find out what your print is really costing you
We are ten minutes away, so the audit is easy to arrange. We count the devices, take the meter readings and look at how documents actually move through your building. You get a clear picture of cost, waste and risk, plus a proposal for a fleet that fits, with no obligation.
- Head office in Bedford. The Innovation Centre, Priory Business Park, MK44 3RZ.
- Family run since 2017. Built on more than 30 years of industry experience.
- Five star reviews. Rated by the Bedford businesses, schools and charities we support.
- A tree per printer. Over 150 planted so far at the Forest of Marston Vale.
Moving into a new Bedford office?
New units on Priory Business Park, refurbished town centre offices and businesses relocating from London along the Thameslink line all hit the same problem. Print is needed on day one and specified last. Here is how we make sure it is ready.
Size the fleet
Headcount, floor plan and the type of work each team does, so we can recommend how many devices, where and at what spec.
Brief the contractors
We give your fit out team and IT provider the power, network and positioning requirements for each device so nothing is missed.
Install and secure
Devices delivered, connected, configured with secure release and tested before staff arrive. Old devices collected and wiped if you are leaving another site.
Review as you grow
A check in after the first month, then regular reviews so the fleet keeps pace with the business.
Greener print for a town we care about
Because we live here, sustainability is not a marketing line for us. A right sized fleet uses fewer, newer devices that draw less power on standby. Secure release removes the uncollected jobs that go straight to recycling. Scan to email and document workflows cut paper where paper was never needed, and we report on volumes so the reduction goes into your sustainability statement as a number.
We are a corporate friend of the Forest of Marston Vale reforestation project and for every printer we sell we plant a tree there. More than 150 have gone in so far. We also sponsor local rugby and football and support Bedford charities, because a business that has grown here should put something back.
Managed print in Bedford, common questions
Where exactly are you based?
Our head office is at The Innovation Centre, Priory Business Park, Bedford MK44 3RZ, just off the A421. Engineers work out of the same office, so most of Bedford is within a few minutes of us.
How quickly can an engineer get to us?
Most faults are picked up remotely and fixed before you notice. Where a visit is needed, Bedford customers are usually seen the same working day, and the surrounding towns the same or next day depending on the agreement.
Is managed print worth it for a small business?
Usually yes. A single well chosen multifunction device on a managed agreement often costs less per month than the toner alone on a collection of desktop printers, and you stop losing staff time to jams, driver issues and running out of cartridges.
Can we keep our existing printers?
Sometimes. If a device is recent and in good condition we can bring it under the service agreement. Older machines are usually more expensive to keep than to replace, and the audit will show you which is which.
Do you offer special pricing for charities and schools?
Yes. We have supported Bedford charities and schools for years on packages that keep the cost sensible without dropping secure release or proper service. Ask when you book the audit and we will price accordingly.
What happens at the end of the contract?
We wipe the hard drives, remove the devices and recycle them, and either upgrade you onto newer equipment or simply end the agreement. There are no hidden renewal terms.
Browse the Bedford Managed Print FAQs
Plain answers on cost, coverage, security, new office setup and sustainability for businesses, schools and organisations across Bedford borough.
Read the Bedford FAQs